Writing Your Submission E-Mail

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So you’ve written an amazing piece that you are ready to send to the editor.  You’ve attached the .doc, along with a well-written cover letter.  You start your e-mail off with Dear… and then you’re stumped.

The easy answer would be to simply copy the text from your cover letter and paste it into the body of the e-mail.  However, in doing so, you may be forfeiting an excellent opportunity to talk yourself up to the editor a bit more, and include important information, such as links to your web space, social media, or published works.

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Be sure you always greet the editor, just as you would in your cover letter.  If you can find the editor’s name, us it!  “Dear Count Chocula”, etc.  If you absolutely cannot find the name of the editor, “Dear Editor(s)” will suffice.  Using the name of the editor lets them know that you’ve done your research on the publisher.

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Keep the body of the e-mail short and sweet, just a couple of sentences saying who you are, what you’ve attached to the e-mail, and a quick “thanks” for the opportunity to submit you work.  If there was something you wanted to include in the cover letter, but couldn’t in favor of keeping it short, this is when you want to pull out that “something”.  For example, names of magazines, blogs, or journals you’ve been published in, publications you regularly write or edit for, or awards you’ve received or been nominated for.  If you mentioned three publications in your cover letter, try mentioning one or two other published works in your e-mail.  If you don’t have any publishing credits, don’t fret, simply focus on what you enjoy writing, how long you’ve been writing, and/or what you enjoy about the publisher you are submitting to. Couldn’t hurt to go for a brownie point, right?

iconsYour signature is where the magic happens! Include your name, as well as other relevant information, followed by links to your web site, social media, and published works.  You can simply paste these links, but it will look much nicer by inserting icons and attaching the links to them.  This can be done in the settings from your e-mail account.  You can find free icons at Icon Finder.

While it is acceptable to add a quote below the signature, it’s not recommended. In many cases, your quotation will be overlooked. This practice is widely considered archaic, and rarely adds anything to the e-mail.  If you are going to include a quote below your signature, keep it short and simple, and make sure it is relevant to you as a writer.  For a new spin on the old practice, quote your own writing, and follow the quotation with a link to the work it is from.

We hope this information helps you in your future submissions to FunDead Publications, or any other publisher out there.  You can find our previous posts on writing Cover Letters and Formatting Submission here on our Blog.

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